fbpx Digital Asset Coordinator | George Eastman Museum

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Digital Asset Coordinator

** As a condition of employment, the museum requires employees be fully vaccinated against COVID-19, which includes an mRNA booster vaccine (Pfizer or Moderna).

Job Title: Digital Asset Coordinator
Reports To: Sarah Evans, Chief Registrar
Status/Salary: Full time. Salary range $40,000 - $46,000 annually
Posting Date: November 2022 until filled


Manage workflows for all GEM-generated digital assets, including rights and reproductions procedures, and inclusion in and organization of digital assets in relevant museum databases. Support and maintain existing Museum commercial activities and help evaluate and/or provide input for proposed new commercial ventures and activities.

Jod Duties:

  • Manage rights and reproductions for images and other content created by the museum.
  • Receive and prioritize internal and external requests for reproductions and use rights.
  • Negotiate usage terms and fees for reproduction licenses.
  • Process licensing contracts and payments of royalties to the museum, and periodically review royalty statements to confirm compliance with executed agreements.
  • Ensure on-time delivery of images or videos for reproduction orders.
  • Work with museum photographer and chief registrar to develop and implement media file naming conventions and file management protocols and workflows.
  • Utilizing digital asset management (DAM) system, enhance, verify, and create descriptive and administrative metadata for digital objects following national and local metadata/cataloging protocols and procedures.
  • Upload images to digital asset management system and TMS.
  • Add relevant bibliographic and copyright information in the museum’s collection management system (TMS 2018).
  • Monitor existing and evaluate new commercial opportunities.
  • Coordinate licensing agreements with artists and other rights holders for works in the museum’s collection or to be used in museum publications.
  • Evaluate and suggest opportunities to improve commercial activities and make recommendations to the VP, Operations and Finance and/or the Ron and Donna Fielding Director.
  • Collaborate with appropriate departments/staff within GEM to execute income generating ventures.
  • Work environment is the museum facility, particularly an office setting and the photography studio. This position requires seeing, sitting, standing, walking, kneeling, crouching, reaching, lifting, carrying, depth perception and repetitive motions.
  • Other duties as assigned.

Educational Requirements

  • Bachelor’s degree in Art History, Museum Studies or related field required.

Experience Requirements

  • Two years minimum experience working in a museum, library, or archives environment is required.
  • Experience with Collection management software (TMS 2018) and/or Digital asset management software (Cumulus and/or Media Studio) preferred.
  • Direct experience with licensing reproductions in a commercial, museum, and/or university setting is highly preferred.
  • Knowledge of standard museum practices, protocols and ethics.
  • Familiar with rights, reproduction, and copyright protocols.

To be considered for this position, please email a cover letter and a current CV or resume to Sarah Evens, Chief Registrar at [email protected] .​​​​​​​

The Eastman Museum is committed to advancing inclusion, diversity, equity, and accessibility at our institution and in our society. The Eastman Museum is an Equal Opportunity Employer.