Head of Collection Information, Research and Access

Department: Moving Image

Reports To: Paolo Cherchi Usai, Senior Curator

Status: Full Time

Posting Dates: March 29, 2018 until filled


George Eastman Museum is seeking candidates for the full-time position of Head of Collection Information, Research and Access in its Museum’s Moving Image Department.  The department’s collection of over 28,000 film titles and more than three million objects in its Stills, Posters, and Paper collection requires a multi-faceted and dynamic approach to information management, research, and access.


The Head of Collection Information, Research and Access coordinates, manages and organizes information, scholarly research and access related to the Moving Image Department collection (the “Collection”), including films, films stills, posters, and works on paper.  In addition, he/she will: 

  • Develop and maintain accurate cataloging records for all objects in the Collection.
  • Provide access to the Collection for external loans, exhibitions in the Dryden and Curtis Theatres, exhibitions in the George Eastman Museum’s galleries, onsite research, and internal inquiries.
  • Develop and implement cataloging policies related to how objects are accessioned, documented, captured for digital use, located, accessed, and viewed by the public.
  • Coordinate the implementation and project management of scholarly research projects undertaken by staff on the Collection.
  • Coordinate the ongoing update of all databases (including TMS) containing information on the Collection.
  • In conjunction with the Registrar’s Office, migrate data on the Collection from FileMaker databases and Excel files into the George Eastman Museum’s central TMS database.
  • Inspect film prints for onsite research, student activities, and general physical cataloging of the film elements in the Collection.
  • Provide input on requests for external access to the Collection.
  • Respond to requests for information on the Collection.
  • Teach moving image cataloging courses and seminars for the L. Jeffrey Selznick School of Film Preservation. 
  • Track usage of Collection objects for loan, exhibition, research and internal use to identify and avoid conflicts.
  • Participate in the student activities and curriculum of the L. Jeffrey Selznick School of Film Preservation including, but not limited to, supervising projects, mentoring students during rotations, and assisting with student field trips.
  • Provide training and assistance to staff members, interns, and volunteers.
  • Perform additional duties and projects as assigned by the Senior Curator.


Supervises two or more staff members in activities related to collection information, research, and access.

Physical Activity

Requires sitting, standing, walking, lifting/carrying (up to 50 lbs.), object handling, speaking, smelling, and seeing.

Work Environment

  • Work takes place primarily in an office environment with moderate to light noise.
  • Occasional exposure to degrading acetate and nitrate film materials.

Qualifications and Requirements

Education Requirements

Advanced degree in film studies, library science, or equivalent field experience

Experience Requirements

  • 3-5 years previous film cataloging experience
  • Film handling experience
  • Experience using TMS (The Museum System) database

Application Materials

To apply to this position, send the following information via email to Jared Case at jcase@eastman.org

  • A letter of intent;
  • A full curriculum vitae;
  • Names and contact information for three professional references

George Eastman Museum is an Equal Opportunity Employer.